Details
Mission and objectives
The primary role of the United Nations Development Programme (UNDP) is to support country-led efforts to achieve the Sustainable Development Goals (SDGs). The work of UNDP in 170 countries around the world is anchored in diverse and effective partnerships, which are vital to our two critical roles at the country level: (a) as an integrator across policy, programmatic and organizational silos; and (b) as an operational backbone for the United Nations and other partners.
Additional information: National UN Youth Volunteers in Jordan are entitled to: • Monthly Volunteer Living Allowance (VLA) at the amount of JOD 854.8; • Annual and learning leaves; • Free Medical and life insurance; and • Free access to different learning platforms. For more information on UN Volunteer benefits, entitlements, and support, please visit: here
Task description
Under the direct supervision of Project Manager, the UN Volunteer will:
• Perform financial duties related to implementation of the activities for the project.
• Manage the project documentation in an appropriate and satisfactory manner.
• Be responsible for coordination of project activities with other involved governmental and non-governmental organizations under the supervision of the project manager.
• Coordinate, monitor and close follow-up of the activities of all consultants assigned by the projects to ensure timely provision of inputs and achievement of outputs and deliverables.
• Monitor the progress of the different project activities including the development of “in-house “databases that documents all related information and provide concise progress reports on: work accomplished, main difficulties encountered, etc.;
• Follow up consultants and contractors’ contracts and deliverables.
• Work as a liaison officer with the local communities’ institutions (this implies that he/she to spend some of the working hours at the project sites).
• Assist with writing of press releases and speeches related to events organized by the project and ensures an adequate media coverage for such events and any other strategic issues/activities linked to project implementation.
• Prepare all necessary financial reports to accompany Project work plans and reports.
• Support the process of quarterly and annual planning of project activities.
• Perform any other tasks assigned by the supervisor.
Specific tasks are as follows: Administrative responsibilities
• Assist in all administrative aspects of the project.
• Schedule workshops and meetings and arrange their logistics.
• Draft and type minutes of meetings and correspondence in English and/or Arabic.
• Follow-up on correspondence with relevant stakeholders, Implementing Partners, the Maintain up-to-date soft and hard filing systems.
• Support in the project tasks as the Secretariat for the Projects` Board (calling for meetings, preparing and distributing an agenda, steering discussions, write the minutes of meetings, follow-up on decisions, keep members informed on the progress, etc.).
• Draft consultant missions and coordinate all logistics.
Requirements
Required experience
1 years of experience in Programme support and operational-related tasks.
– Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of diverse partners.
– Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
– Experience within UN agencies is essential. – Capacity to communicate fluently with different stakeholders (Government authorities, Development Partners, civil society, etc.).
– Excellent computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet.
– Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
– Excellent knowledge of the Arabic language, and a conversational level of English is desirable.
Required education level
Bachelor degree or equivalent in Business Administration, Social Science, Environmental Science, Natural Resource Management, or other related fields with one year of experience.
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