Call for Daily Paid - Administrative & Vendor Associate / Grade 12
Duration of the contract: 6 months (with the possibility of renewal based on budget availability and performance)
Expected start date: 1st Feb 2024
Description of Duties and Responsibilities:
Vendor Management:
• Serves as the focal point for Vendor Management
• Performs independent and weighted compliance and due diligence checks and verifications
• Conducts periodic reviews of vendor data to ensure compliance with procurement policies and regulations.
• Carries out regular and frequent spot checks on vendors
• Contributes to strengthening the compliance, the internal controls and the monitoring initiatives pertaining to vendor management.
• Provides guidance and training to stakeholders
Administration
• Performs a full range administrative support functions and provides direct assistance as requested to the Centre Support Services Division (CSSD) senior management.
• Supports in the organization of meetings and calendar.
• Acts as focal point for onboarding on new staff in CSSD by support and coordination for allocation of space, desk and provide any other administrative support.
• Arranges travels for CSSD management including using the vehicle booking system.
• Manages the flow of CSSD management documents and facilitates effective access, tracking and retrieval of such documents by the division staff.
• Provides support for the bi- weekly management and action plan and follows up closely with Unit head of different management documents and presentations.
• Responds to and drafts a variety of generic communications, provides support to ad hoc task forces, and assists in organizing workshops and conferences upon request.
• Orders supplies for departmental/divisional use and supervises distribution; maintain inventory records of equipment for staff members.
• Coordinates support services on SAP-Reach system, respond to user request in the department/division to manage Purchase Orders and Service Entry Sheet.
• Prepares regular and ad-hoc reports as well as produce technical reports and provides final statistical data after conducting the required analysis and verifying. Performs other duties as may be assigned by the supervisor(s).
MINIMUM QUALIFICATIONS AND EXPERIENCE:
1- At least Two years of experience in administrative work, preferably in vendor management, administration, procurement or related function.
2- A university degree in business or public administration or other related discipline
3- Very good skills in using Microsoft Word, Excel, PowerPoint, Access.
Interested Candidates should send their CVs to dailypaid.hqa@unrwa.org
The deadline for receiving applications is 28 January 2024
Please indicate " Administrative & Vendor Associate " in the subject line.
