About
Announcement Number:
Amman-2023-036
Hiring Agency:
Embassy Amman
Position Title:
Administrative Assistant-All Interested Applicants / All Sources
Open Period:
04/13/2023 - 04/27/2023Format MM/DD/YYYY
Vacancy Time Zone:
GMT+2
Series/Grade:
LE - 0105 6
Salary:
JOD JD11,025
Work Schedule:
Full-time -
Promotion Potential:
LE-6
Duty Location(s):
1
in
Amman, JO
Telework Eligible:
No
For More Info:
HR Section
000-000-0000
ammanemployment@state.gov
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 08. Actual FP salary determined by Washington D.C.
• All Interested Applicants / All Sources
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
• Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is:
- Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required
Duties
The incumbent oversees, directs, and executes all administrative functions and responsibilities for the Medical Unit as assigned by the Direct Hire Foreign Service Medical Specialists. The incumbent acts as a liaison and facilitator between the medical unit staff, officers from different sections of the Mission, family members, Locally Employed Staff, personnel from other agencies and regional posts, and medical, nursing and ancillary health services within the local community.
Qualifications and Evaluations
Requirements:
EXPERIENCE: One (1) year of experience as an Office Manager or Administrative Assistant is required.
JOB KNOWLEDGE: Detailed knowledge of MED’s policies and procedures. General working knowledge of the Mission to meet specific needs of the service population. Detailed knowledge of Jordan local medical care system as well as general office supply vendors and service providers. Knowledge of office management systems and procedures; knowledge of customer service principles and practices. Must understand basic accounting principles.
Education Requirements:
Two years of general college or university studies is required.
Supporting documents (i.e. education certificate) must be included in the application for eligibility purposes.
يجب إرفاق شهادة الدراسة المطلوبة مع طلب التوظيف حتى يتم اخضاع الطلب للتدقيق
Evaluations:
LANGUAGE: English: (Good working knowledge) Reading/Writing/Speaking is required. This may be tested.
Arabic: (Good working knowledge, speaking/reading/writing) is required.
SKILLS AND ABILITIES : Must be proficient in Microsoft (MS) Outlook to organize tasks, calendars, and contact databases; MS Office (Word, Excel, Access, PowerPoint) to organize and present information, and Internet Explorer. Requires ability to be resourceful and proactive in dealing with sensitive and confidential issues. Must be flexible, service-oriented, self-motivated and able to work within the existing Mission structure. Must have the ability to organize, multi-task, prioritize and work under pressure. Must possess strong customer service, verbal communication and listening skills.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Amman, Jordan will receive a in addition to their basic salary the following:
- Local Social Security if Jordanian citizen
- US Social Security if US citizen
- Provident fund
- Severance pay
- Medical and life insurance
- 13th and 14th months Bonuses
- Annual Leave
- Special Immigrant Visa to the US. (Not an entitlement)
- Training opportunities
- Premium pay to include overtime, night differential, Friday differential
- Performance Related Increases
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a Security clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.https://jo.usembassy.gov/embassy/jobs/.
- Please make sure you enter all your work experience and education through the ERA Application. Attached Curriculum files will not be considered.
- For positions that require English Level, applications MUST be submitted in English.
Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
All Applicants:
- University Certificate
- Passport copy and or ID
- Residency and/or Work Permit
Eligible Family Member Applicants:
- Copy of Sponsor's Orders/Assignment Notification (or equivalent)
- Passport copy
- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
Documents for Auto-Request:
- Certification
- Other Document
- Other Document 2
- Passport
- Proof of Citizenship (applicants assigned to US Mi
- Residency Permit
- University Degree
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Jordan.
